by
New Wilhelm Busch School, Soltau
EU open procedure to appoint a consultant team for functional brief, procurement support, and construction-phase contract monitoring for a new school in Soltau, Germany.
The City of Soltau is undertaking the replacement new-build of the Wilhelm-Busch Primary School, delivering a four-form entry full-day primary school with an integrated mensa (school canteen) and a two-court sports hall on a site adjacent to the existing 1975 school buildings. The project responds to contemporary educational requirements and the statutory entitlement to full-day schooling, combining teaching, dining, and sports facilities within a compact campus structure. Once the new school is complete, the existing buildings will be demolished. The total construction cost is estimated at approximately €35.5 million, and the project is located in Soltau, Lower Saxony, Germany.
The school will be delivered through a design-and-build (total contractor) procurement model, with the City appointing a specialist consultant team to prepare the functional performance specification, manage the EU-wide procurement procedure, and provide design, construction, and contract performance monitoring through to completion. The consultant’s role includes translating spatial, technical, and pedagogical requirements into output-based criteria, coordinating negotiations with bidders, evaluating technical and economic submissions, and overseeing quality, cost, and programme compliance during delivery. This approach aims to ensure cost certainty, programme reliability, and a high-quality architectural and technical outcome for a major piece of public educational infrastructure.
Location
Sector
education, sport-leisure
Intervention
New Build
Website
Tender Portal
Tender Stage
One stage tender
Deadline
9 Mar 2026
Project Value/Scale
€35.5 million
Consultant Team
Project Control / Project Management Consultant (Lead Consultant)
Procurement & Vergabe Consultant (VgV / VOB/A specialist)
Functional Brief / Output Specification Specialist (FLB author)
Technical Construction Consultant (Building / Engineering background)
Cost Consultant / Commercial Analyst
Programme / Schedule Consultant
Procurement & Vergabe Consultant (VgV / VOB/A specialist)
Functional Brief / Output Specification Specialist (FLB author)
Technical Construction Consultant (Building / Engineering background)
Cost Consultant / Commercial Analyst
Programme / Schedule Consultant
Submission Criteria
If more than 4 compliant tenders are received, the authority performs a price-based reduction and invites only the 4 lowest-priced bidders to the presentation appointment.
Submission Deliverables:
– Signed tender submission letter
– Consortium agreement (if applicable)
– Subconsultant declaration (if applicable)
– Reliance on third-party capacity declaration (if applicable)
– Declaration of No Mandatory Exclusion Grounds
– Declaration of No Discretionary Exclusion Grounds
– Self-cleaning declaration (if applicable)
– EU Russia sanctions compliance declaration
– Declaration of compliance with public procurement and labour law
– Turnover declaration (last 3 completed financial years: 2022–2024)
– Professional indemnity / public liability insurance declaration (€5 million for personal injury and €5 million for property and financial loss)
– Collective pay and minimum wage compliance declaration
– Consultant team organogram
– Personnel concept
– CVs of key personnel
Project References (minimum 3):
– Completed using the provided reference template
– Comparable projects (schools / complex public buildings)
– Client, scope, cost, dates, and role clearly stated
– Consultancy Method Statement – Functional Brief (FLB)
– Consultancy Method Statement – Procurement and Negotiation
– Consultancy Method Statement – Construction-Phase Monitoring
– Programme / Timeline
– Fee Proposal
– Confirmation of Contract Acceptance
– Presentation Slides (PowerPoint) – if requested